Privacy Policy for Tokyo-Beta Chrome Extension

Last Updated: June 2025

Overview

Tokyo-Beta ("we," "our," or "the extension") is an AI-powered productivity assistant Chrome extension that helps users analyze web content, manage emails, and enhance productivity across various platforms. This Privacy Policy explains how we collect, use, protect, and share information when you use our extension.

Information We Collect

1. Content Data

• Web Page Content: Text content from webpages you visit when using AI features
• Email Content: Gmail messages and metadata when using email management features
• Document Content: Google Docs, Notion pages, and other documents when analyzed
• Ticket Content: Zendesk ticket information when using support features
• Chat History: Conversations with our AI assistant for context and improvement

2. Authentication Information

• Google Account Data: Email address, profile information via Google OAuth
• Authentication Tokens: Securely stored tokens for service access
• User Preferences: Settings, themes, and customization choices

3. Technical Information

• Usage Analytics: Anonymous usage patterns to improve AI responses
• Error Logs: Technical logs for debugging and service improvement
• Browser Information: Extension version, browser type for compatibility

4. User-Generated Content

• System Prompts: Custom email preferences and AI instructions
• Memories: Stored conversation history and user interactions
• Uploaded Files: Documents uploaded to vector stores for AI analysis

How We Use Your Information

Primary Purposes

• AI Assistance: Process content to provide intelligent responses and suggestions
• Personalization: Customize AI responses based on your preferences and history
• Email Management: Analyze and categorize emails, generate drafts and responses
• Content Analysis: Extract and summarize information from various platforms
• Authentication: Secure access to Google services and personalized features

Secondary Purposes

• Service Improvement: Analyze usage patterns to enhance AI capabilities
• Technical Support: Diagnose and resolve technical issues
• Security: Detect and prevent unauthorized access or abuse

Data Processing and Storage

Local Storage

• Conversation History: Stored locally in your browser
• User Preferences: Cached locally for quick access
• Authentication Tokens: Securely stored using Chrome's storage APIs

Server Processing

• Temporary Processing: Content is processed temporarily for AI analysis
• No Permanent Storage: Page content is not permanently stored on our servers
• Encrypted Transmission: All data transmitted using HTTPS encryption

Third-Party AI Services

• OpenAI/Anthropic: Content processed through secure AI APIs
• Anonymous Processing: No personal identifiers sent to AI providers
• Temporary Processing: Content processed in real-time, not stored permanently

Data Sharing and Disclosure

We DO NOT:

• Sell your personal data to third parties
• Share content with advertisers or marketers
• Use your data for purposes other than providing our service
• Store your personal content permanently on our servers

We MAY Share Data:

• With Your Consent: When you explicitly authorize sharing
• Legal Requirements: If required by law or legal process
• Service Providers: With trusted partners who help operate our service (under strict confidentiality)
• Safety: To protect rights, property, or safety of users or others

Third-Party Services

Google Services

• Gmail API: Access emails with your explicit permission
• Google Drive API: Access documents you choose to analyze
• Google OAuth: Secure authentication without storing passwords

AI Providers

• OpenAI: GPT models for text processing and generation
• Anthropic: Claude models for advanced AI assistance
• Content Processing: Anonymous content analysis only

Other Integrations

• Zendesk: Extract ticket content from your authorized accounts
• Slack: Access workspace content with your permission
• Notion: Analyze pages you choose to process
• Imgur: Anonymous image uploads for sharing features

Your Rights and Controls

Data Access

• View Data: Access your stored conversation history and preferences
• Export Data: Download your data in a portable format
• Transparency: Clear information about what data we collect

Data Control

• Delete Data: Remove your data at any time through the extension
• Opt-Out: Disable specific features or data collection
• Modify Preferences: Update your AI preferences and settings

Account Management

• Sign Out: Disconnect Google account and clear local data
• Revoke Access: Remove extension permissions through Google Account settings
• Data Portability: Export your data before deletion

Data Security

Technical Safeguards

• Encryption: All data transmitted using industry-standard encryption
• Secure Storage: Authentication tokens stored securely using Chrome APIs
• Access Controls: Strict access controls for our backend systems
• Regular Audits: Regular security assessments and updates

Privacy by Design

• Minimal Collection: Only collect data necessary for functionality
• Purpose Limitation: Use data only for stated purposes
• Data Minimization: Process minimal content required for AI assistance
• Retention Limits: Automatic deletion of temporary processing data

Data Retention

Local Data

• User Control: You control retention of local conversation history
• Manual Deletion: Clear data anytime through extension settings
• Browser Uninstall: All local data removed when extension is uninstalled

Server Data

• Temporary Processing: Content processed temporarily and not stored
• Authentication Data: Retained while you use the service
• Automatic Cleanup: Regular deletion of temporary processing data

Children's Privacy

Tokyo-Beta is not intended for use by children under 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

International Data Transfers

Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place for international data transfers, including:

• Adequate Protection: Transfers only to countries with adequate data protection
• Contractual Safeguards: Appropriate contracts with service providers
• Security Measures: Technical and organizational measures to protect data

Changes to This Policy

We may update this Privacy Policy from time to time. We will:

• Notify Users: Provide notice of material changes through the extension
• Version Control: Maintain version history of policy changes
• Continued Use: Your continued use constitutes acceptance of updates

Contact Information

If you have questions about this Privacy Policy or our data practices:

• Email: support@tokyo-beta.com
• Website: https://mock7-server-production.up.railway.app
• Extension Support: Through the extension's feedback feature

Legal Basis for Processing (GDPR)

For users in the European Union, our legal basis for processing includes:

• Consent: For optional features and data processing
• Contract Performance: To provide the extension services
• Legitimate Interest: For service improvement and security
• Legal Obligation: When required by applicable law

California Privacy Rights (CCPA)

California residents have additional rights including:

• Right to Know: What personal information we collect and how it's used
• Right to Delete: Request deletion of personal information
• Right to Opt-Out: Opt-out of sale of personal information (we don't sell data)
• Non-Discrimination: No discrimination for exercising privacy rights

Compliance and Certifications

Tokyo-Beta complies with:

• Chrome Web Store Policies: All data practices follow Google's requirements
• GDPR: European data protection regulations
• CCPA: California Consumer Privacy Act
• Industry Standards: Security and privacy best practices

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Effective Date: June 2025

Version: 1.0

This Privacy Policy is part of our Terms of Service and governs your use of the Tokyo-Beta Chrome Extension.